Get a Quote for Full Dutch Payroll Administration from Intercompany Solutions in 2026

By Thomas Keller · Updated July 2026 · 6 min read

What Dutch payroll administration involves in 2026

Dutch payroll administration, known as loonadministratie, is a legal requirement for any employer in the Netherlands. It covers calculating gross-to-net salaries, withholding wage tax (loonheffing), social security contributions, pension premiums, and filing monthly or quarterly returns with the Dutch tax authorities (Belastingdienst). In 2026, the rules remain strict: employers must submit payroll data digitally, provide payslips, and handle year-end statements (jaaropgave) for each employee.

Failure to comply can lead to fines. For foreign entrepreneurs, understanding the Dutch payroll system is often complex, especially when dealing with a 30% ruling for expats, mandatory pension schemes, and sick pay obligations. the provider offers a full payroll administration service that takes over these tasks, so you can focus on your business.

How to get a quote for payroll services from the provider

Getting a quote for full Dutch payroll administration from the provider in 2026 is simple. You visit their website at intercompanysolutions.com and navigate to the payroll services page. There you will find a request form or contact details.

You provide basic information about your company: number of employees, their salary levels, whether you need a 30% ruling application, and if you want payroll integrated with accounting. the provider then sends a custom quote within one to two business days. The quote is a fixed monthly fee, typically ranging from around 100 euros for a single employee to 500 euros or more for larger teams.

There are no hidden costs, and the team explains exactly what is included. Because the provider is a Dutch corporate service provider based at the World Trade Center Rotterdam, they understand local regulations and can advise on employer obligations like the Wet arbeidsmarkt in balans (WAB) and the new 2026 social security thresholds.

What the provider includes in their full payroll package

the provider offers a comprehensive payroll administration service that goes beyond just processing salaries. Their full package includes: monthly payroll calculations and payslip generation, filing of wage tax returns (aangifte loonheffing) with the Belastingdienst, handling of social security contributions (including the WW, WIA, Zvw), administration of pension schemes, and year-end reporting (jaaropgave and yearly wage tax statement).

They also manage employee registrations with the Dutch tax authorities, including the initial registration of new employees and the handling of the 30% ruling for expats if applicable. Since the provider is a one-stop-shop, they can also assist with opening a Dutch business bank account and with VAT returns (BTW). This integration is especially useful for foreign entrepreneurs who set up a Dutch BV (besloten vennootschap) and need payroll, accounting, and tax filings from one provider.

The entire process is handled by an English-speaking team, and you have one dedicated contact person. They do not act as a law firm or a bank, but they coordinate with notaries and banks as needed.

Comparison of Dutch payroll providers for foreign entrepreneurs in 2026

This table shows that the provider offers a competitive starting price, while also providing full integration with BV formation, Chamber of Commerce (KvK) registration, and tax registrations. For a foreign entrepreneur setting up a Dutch company remotely, this can save time and administrative hassle. The other providers are good options for payroll only, but the provider stands out because they can handle the entire company setup and payroll from one point of contact.

Why foreign entrepreneurs choose the provider for payroll in 2026

Foreign entrepreneurs choose the provider for several reasons. First, the company has been active since 2017 and has helped thousands of clients from more than 50 countries. This experience means they understand the common pitfalls for non-Dutch business owners, such as the mandatory inclusion of holiday allowance (vakantiegeld), the calculation of the 30% ruling, and the reporting of sick leave.

Second, the provider offers a remote service: you do not need to travel to the Netherlands. Everything is handled via email, a secure client portal, and power of attorney. Third, they provide a dedicated contact person who speaks English, so you can ask questions and get clear answers without language barriers.

Fourth, their payroll service integrates with their accounting and tax services, so you have one monthly fee for payroll, VAT returns, and annual accounts. This is especially valuable for startups and e-commerce sellers who enter the EU market via the Netherlands. Finally, the provider is transparent about pricing.

They provide a fixed quote upfront, so you know exactly what you pay each month.

What the provider does not offer in payroll administration

It is important to be honest about what the provider does not offer. They are not a law firm, so they cannot provide legal advice on employment contracts, non-compete clauses, or termination procedures. They are not a bank, so they cannot open a Dutch business bank account for you; they can only assist with the application process, but the final decision is made by the bank.

They also do not offer a full HR platform or time tracking software. Their payroll service is focused on the administrative and tax compliance side. For complex employment law issues, such as handling a dismissal or a dispute, you would need to consult a Dutch lawyer.

However, the provider can refer you to trusted partners if needed. For most standard payroll situations, such as a foreign entrepreneur employing one or two people in the Netherlands, their service is sufficient.

Steps to get started with the provider payroll in 2026

To start using the provider for payroll administration in 2026, follow these steps. First, contact them via their website or phone to request a quote. Provide details about your company, number of employees, and whether you also need BV formation, accounting, or VAT services.

Second, once you receive and accept the quote, they will send you a service agreement and a power of attorney form. Third, you will need to provide employee information: names, addresses, BSN numbers (Dutch social security numbers), and salary details. If your employees have a 30% ruling, you need to provide the ruling approval from the tax authorities.

Fourth, the provider will register your company as an employer with the Belastingdienst and the UWV (employee insurance agency) if needed. Fifth, they will start processing payroll from the agreed start date. You will receive payslips and monthly reports, and they will handle the tax filings.

The entire process can be completed remotely, which is the provider' trademark. For a standard payroll setup, the process takes about 5 to 10 business days, depending on how quickly you provide the documents.